Conference Presenter Details
Thank you for agreeing to present at the Collaborative Family Healthcare Association's 15th Annual Conference.
Here are some details that you need to know...
Register for the Conference
All CFHA Conference presenters must register to attend the CFHA Conference. No presenter discounts or fee waivers are available.
You can register for the Full Conference or select a one-day registration option for the day of your presentation.
Online registration will open in June 2013 at www.CFHA.net.
Please register before September 13th for early bird discounts.
Travel & Accommodations
Presenters are responsible for their own travel and hotel arrangements and assume all related costs.
Accommodations should be reserved at the designated CFHA Conference hotel, the Omni Interlocken Resort.
The CFHA group rate of $144 (single or double occupancy) is available for reservations made before September 17.
For hotel reservation issues or questions, please call 1-800-THE-OMNI.
While there are lower priced hotels in the vicinity, we ask that you book your accommodations at the Omni Interlocken Resort for your own convenience and to ensure that CFHA can fulfill its contractual obligations with the hotel.
Permissions & Consents
All presenters must agree to publish Powerpoint presentations and essential handouts on the CFHA web site as a resource for Conference attendees.
Presenters confirm that Appropriate "Releases of Confidential Information" have been obtained for all client materials and copyrighted materials that will be used or recorded as part of this presentation. The responsibility for protecting client confidentiality rests with the presenters. For presentations involving research with human subjects, the presenters confirm that the research has received approval from the appropriate Institutional Review Board and the data has been collected in an ethical manner.
All presenters agree to be photographed, videotaped and/or recorded by the Collaborative Family Healthcare Association, or any supplier contracted by CFHA. CFHA (or any supplier contracted by CFHA) shall own all rights of any kind in perpetuity in said photography, videotaping and/or recording.
Continuing Education Credit
CFHA will apply for continuing education credit for Conference sessions with selected accreditation agencies.
You will be required to provide documents requested by CE accreditation agencies, such as:
- Disclosure forms (from each presenter) to disclose relevant financial relationships and potential conflicts of interest;
- Curriculum vitae or resume for each presenter;
- Defined learning objectives for the presentation;
- Handouts (may be requested for advance review);
- Powerpoint presentations (may be requested for advance review).
We ask for your assistance to comply with these requirements to ensure that your session is approved for CE credit.
Powerpoint files will be archived by CFHA and uploaded to classroom computers in advance so your presentation will be easily accessible for your session.
Please send an advance copy of your Powerpoint presentation no later than September 15th to CFHA's Conference Manager.
Use the CFHA PowerPoint template provided as the basis of your presentation. Use CFHA's format for the first five slides, then you are free to use your own background and content on subsequent pages.
To help CFHA in keeping track of these files, please SAVE THE NAME of your Powerpoint file as follows:
- Your assigned session number identified by track letter (A-G), period number (1-6), order (a-c)
- Lastname of primary presenter or contact
- Example: A1a Smith
Don't worry! You'll still be able to edit and "tweak" your Powerpoint before the Conference. Plan to bring your final version on a flash drive to the Conference Registration Desk at least 24 hours prior to your session.
Electronic Handouts (Save a tree!)
CFHA Conference attendees often express the need for handout materials related to conference sessions. In lieu of printed handouts, CFHA offers electronic options to these resources through its web site.
These items may include:
- An outline for your presentation;
- A list of resources and links referenced in your presentation;
- A checklist or tool that can be applied in practice.
Documents should be submitted electronically in PDF or Word format to firstname.lastname@example.org by September 1st.
Audio-Visual and Classroom Set-up
Each classroom will be equipped with:
- A lectern;
- One 6-foot table for presenter's use or panel discussion;
- One microphone (for large rooms only);
- A PC laptop computer with internet access;
- An LCD projector with screen, OR a flat-screen TV monitor.
You will not be allowed to plug-in your own computer; please use the PC laptop provided by the Conference.
If you move tables and chairs around for your session, please move them back into place before the next session.
Plan to arrive at your classroom at least 20 minutes prior to the start time and meet the Student Volunteer assigned as your classroom monitor.
A Conference schedule with your classroom assignment will be provided when you check-in at the Conference.
Classrooms vary in size, set-up and capacity. Smaller rooms will set in theatre-style (chairs only) to maximize seating, while larger rooms may be set with round tables.
Classrooms are assigned by CFHA based on a variety of factors including anticipated audience, special set-up requests, concurrent session options, and other matters related to the overall organization of the Conference.
Seating for all Conference sessions is on a first-come, first-served basis and some sessions may fill quickly. No seating (or sitting on the floor) will be allowed near exit doors to allow for emergency access.
CFHA may consider additional setup or equipment requests, but does not guarantee availability or provision for such requests due to the overall needs of the CFHA Conference.
Posters will be displayed on Friday and Saturday during the Conference.
All Poster presenters are required to register and pay to attend the CFHA Conference.
Posters are assigned for presentation on one day only; you must setup and take down your poster materials on the same day.
Poster boards will be available for set-up at 7:30 AM and should be removed no later than 4PM on your assigned date.
You will have a 4’ wide x 4’ high display area on the poster board for your materials. You may affix display materials with push pins, T-pins or tape (supplies are not provided).
You should plan to attend your poster during the morning and afternoon refreshment breaks on the assigned day: The morning break is 10AM to 10:30AM and the afternoon break is 3PM to 3:30PM.
Please be prepared to provide up to 50 copies of a one-page handout about your poster for distribution to Conference attendees.
Facilitated Discussion Groups
Saturday's lunch program will feature facilitated discussion groups from 12PM to 1:15PM.
More casual than a formal lecture, "table top" presentations are highly interactive and provide attendees ample time to share thoughts and ask questions about your work. These discussions often influence future practice.
With this in mind, please consider handling this as you would any other presentation. If you have a laptop computer, you could share slides and, in any case, you could bring handouts.
Boxed lunches will be provided for Conference attendees at Saturday's lunch.
One round table with 10 seats will be assigned for each Discussion Topic. The title of each presentation will be posted on the assigned table.
A list of Discussion Topics will be included in registrant packets. Conference attendees will select their preferred topic and choose a seat at the assigned table.
You will serve as facilitator for the Discussion Group and you may begin your presentation as soon as most people are seated.
Plan to adjourn discussions no later than 1:15PM to allow transition time for afternoon sessions that convene at 1:30PM.
If you have questions regarding your presentation, please contact CFHA's Conference Manager:
CFHA Conference Manager
P. O. Box 632167, Highlands Ranch, CO 80163-2167 USA